Customer Case

Mediahuis Noord Streamlines Customer Support with Polly.help Integration

Introduction

Elevating Customer Engagement Strategies at Mediahuis Noord

Mediahuis Noord, formerly known as NDC Mediagroep, is a Dutch publishing company specializing in newspapers, weekly magazines, periodicals, regional books, and online platforms. As of late 2020, the company became part of Mediahuis, a Belgian publisher known for The Telegraph. In November 2021, the company adopted its current name.

A case study conducted by KPN in partnership with Polly.Help.

The Challenge

A Disjointed Solution

The customer contact center at Mediahuis Noord previously relied on a somewhat makeshift solution, as described by Didi van der Plas, the Customer Contact Center Manager. This solution comprised disparate components, including an outdated telephone system and separate systems for webcare and chat. A pressing need arose for a unified routing platform to streamline operations, leading Mediahuis Noord to choose Genesys Cloud Contact Center as their solution after evaluating various options. The omnichannel Genesys contact center went live in December 2019, consolidating all communication channels and simplifying the prioritization and distribution of customer queries.
The Solution

Integrating Polly.help with Genesys

Roger Hendrikx, Account Manager for Customer Contact Solutions, provided guidance during the implementation process. He introduced Mediahuis Noord to Polly.help knowledge management as a valuable addition to Genesys, leveraging the KPN API Store, which had received positive feedback from other clients. Polly.help offered a quick and intuitive way for contact center agents to find answers to customer inquiries.

Van der Plas explained that while they did have a knowledge base previously, it was housed in a different system and lacked comprehensive features. Following Roger’s recommendation, she visited Heineken that also utilized Polly.help integrated with Genesys. Impressed by its functionality, Mediahuis Noord proceeded to implement the integration with the assistance of KPN Genesys engineers.

Mediahuis Noord’s customer contact center manages queries for over 40 brands, often employing students with limited availability. Polly.help has provided them with a knowledge repository accessible to both employees and customers. With a single click within Genesys, users can access all relevant information about each brand.

Polly.help offers not only advanced search capabilities but also the ability to easily share answers via various channels such as chat and email. Each channel has tailored responses; for example, an email response might be more detailed than one for Twitter. Polly.help is also integrated with Mediahuis Noord’s websites, ensuring that FAQs are automatically updated. Furthermore, the platform’s analytics feature provides valuable insights into its usage, allowing Mediahuis Noord to address any shortcomings promptly.

Elevate Logo
Results

Since the integration of Polly.help, Van der Plas has observed significant improvements in the customer contact center. They now have a single source of truth, enabling employees to search quickly and efficiently, eliminating the need to sift through emails or various files as they did previously. If information is missing, the back office takes responsibility for updating it.

Polly.help has also resulted in substantial cost savings. Van der Plas estimates saving €2000 per month due to the deployed web self service portals on their websites. Internally, the savings come from increased efficiency and a higher first-time fix rate. Notably, it has led to a 30 percent reduction in email volume.

30% reduction in e-mail inquiries 

20% increase in agent efficiency

The Power of Polly.help

Enhancing customer service: dive into Mediahuis Noord's journey with Genesys and Polly.help

Introduction

Mediahuis Noord, formerly known as the Noordelijke Dagblad Combinatie (NDC), boasts over 40 brands, including Dagblad van het Noorden and the Leeuwarder Courant. In collaboration with KPN, the media company implemented the Genesys Cloud Contact Center, a platform that routes all subscriber inquiries to its employees. Following a suggestion from KPN, Polly.help knowledge management was integrated into Genesys, enabling both employees and subscribers to swiftly access relevant information about a brand.

In this interview, Polly.Help engages in a dialogue with Didi van der Plas, Manager Customer Contact Center, to delve into the pivotal role of knowledge within the organization, the advantages ushered in by knowledge management, and their forward-looking perspectives.

Discover the Power of Knowledge Management: Download our brochure